by Debbie Alford
Is your computer becoming progressively slower? Are you finding it almost impossible to find important files? If your answer is yes, then perhaps it’s time for a little computer organisation. This is like behaviour management for your computer!
A good start is to clear out the old files that you no longer use. If you haven’t used it in 6 months or more, you’re probably not going to. There will of course be certain types of files that will be exempt from this as they legally need to be retained, but anything else that is of no value can go. Old files can be saved to an external drive or a disc, or deleted if they are no longer needed.
Make sure that you have a good filing system set up. Decide what categories of information you need and create a folder with each of these categories. You can always add subcategories later if you need them. For now, just set up the main folders. Once established, your files can be moved in to the appropriate folder and will be easily tracked down when you need it. Windows 7 uses a system called libraries which provides a great starting point for organisation of your files.
It is also a good idea to go through your emails, and delete anything that is not required. It makes sense to create folders in this area too so that you are able to keep track of clients, projects and topics or dates. Go through your sent items folder and clear out anything that is no longer needed, particularly emails with large attachments because they take up precious space.
Just taking these few initial steps will help you to organise your computer, save you time, and increase your productivity. And imagine how good it will feel when someone asks for something, and you know exactly where it is! Start today!
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