January 2011

01

25

Jan

2011

Is your computer becoming progressively slower?  Are you finding it almost impossible to find important files?  If your answer is yes, then perhaps it’s time for a little computer organisation.  This is like behaviour management for your computer!

A good start is to clear out the old files that you no longer use.  If you haven’t used it in 6 months or more, you’re probably not going to.  There will of course be certain types of files that will be exempt from this as they legally need to be retained, but anything else that is of no value can go.  Old files can be saved to an external drive or a disc, or deleted if they are no longer needed.

Make sure that you have a good filing system set up.  Decide what categories of information you need and create a folder with each of these categories. You can always add subcategories later if you need them.  For now, just set up the main folders.  Once established, your files can be moved in to the appropriate folder and will be easily tracked down when you need it.  Windows 7 uses a system called libraries which provides a great starting point for organisation of your files.

It is also a good idea to go through your emails, and delete anything that is not required.  It makes sense to create folders in this area too so that you are able to keep track of clients, projects and topics or dates.  Go through your sent items folder and clear out anything that is no longer needed, particularly emails with large attachments because they take up precious space.

Just taking these few initial steps will help you to organise your computer, save you time, and increase your productivity.  And imagine how good it will feel when someone asks for something, and you know exactly where it is!  Start today!

If you need a hand – call me, your personal concierge, I’d be happy to help!

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19

Jan

2011

Whether it is private music lessons, sport or perhaps martial arts, out of school activities are an important part of your child’s development.  Having a Personal Concierge properly organise your child’s access to these experiences takes a lot of the stress out of it for you.

Being able to delegate time consuming tasks to your Personal Concierge takes a lot of the pressure off and you can relax, knowing that your child’s extra-curricular needs are being organised while you get on with your work.

Your Personal Concierge can research:

  • the experience and qualifications of local teachers and music schools,
  • the costs involved,
  • purchase or hire of instruments or equipment,

If you give your Personal Concierge a calendar of your child’s scheduled out of school activities they can ensure that all fees are paid on time, equipment and required clothing is purchased and special events such as concerts etc are also scheduled into your own diary so that you can arrange to attend them.

Let’s face it, is can be very time consuming if you have more than one child that you have to taxi around.  Not only does it cost you in time and petrol, it also costs you in lost income while you are away from the office.  I know that you love your kids and treasure all your time with them but there has to be a balance, doesn’t there?  Well, there is.

While you enjoy spending time with your kids, you can delegate work to your Personal Concierge to take care of while you are gone.  She will keep your office running and your money coming in for the time you are away.  Phone calls, accounts, email, packing and sending – all of these tasks and many can be done for you.

So if the time has come for your child to take up a musical instrument or some similar interest and you don’t have the time to dedicate to organising it all, then it’s a perfect task to handball to your Personal Concierge. Don’t let your kids miss out just because you are too busy yourself to organise lessons for them.

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11

Jan

2011

Organisation is the key to confidence and competence.  When you are disorganised and can’t work out your priorities it is easy to feel overwhelmed.  Some days are just too daunting to bother getting out of bed for, aren’t they?  It is also easy to forget something that could potentially be disastrous- your partner’s birthday springs to mind!  When you know what you need to get done each day, life is so much easier.  The best way to organise yourself is with a To-Do List.

A To-Do list allows you to think and plan clearly so that you can get everything done that you need to and all your obligations are met.  Additionally, it let’s you prioritise your tasks in order of importance, ensuring that you get the most important tasks finished first.  If you can keep everything under control it will do wonders for your stress levels.   Checking off the completed tasks as you go gives you a sense of achievement and builds your self esteem, especially if you are using it in the work place.

A To-Do list will evolve as you work allowing you to incorporate new jobs and slot them in according to their level of priority.  If you grade your tasks in order of importance from A (being extremely important) right down to F (being of very little importance) you will be able to tell at a glance what needs to be done first.  You will be far more organised, less stressed and totally in control of things.  There are lots of templates available on the internet you might like to use.  A little adaptation will make them suitable for your purposes.

If your life is a little out of control, try a To-Do list.  It sounds simple because it is but it’s also very effective.

When you have completed your To-Do list, give me, your personal concierge, a call and I will help you with it.

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